The Full Focus Planner by Michael Hyatt and his team, and the productivity principles behind it, are the best productivity tools I have added to my locker in many years. Over the past three weeks, I have been posting photos on social media of my Daily Big 3 in my Full Focus Planner and a number of friends have enquired about the Planner. So, I thought you might like to know! This post is part two of a three part series. You can read the first post here and the third post here.
Incorporating Productivity Principles in the Full Focus Planner
The Full Focus Planner includes many of Michael’s productivity principles, including:
Writing down my goals, and referring back to them every day, helps me keep the big picture in mind. Above are a couple of my personal goals, but I have spiritual, vocational, intellectual and emotional goals too.
I cannot tell you how much these routines keep me highly productive. I know exactly what to do every morning when I wake up. The Workday Start Up and Shutdown Rituals ensure I get off to a good start and know exactly what I need to work towards each day, and then to reflect on my progress at the end of the day. The ritual I struggle most with is the Evening Ritual, because I feel too tired to be “productive” by that stage, but I am determined to focus on this in the future.
Daily Big Three
This framework helps to ensure that I prioritise my most important tasks for the day. From the list of tasks I have to complete on any given day, I can narrow my focus to those tasks that will have the most leverage on my goals and make those the big three I aim to complete above all other tasks.
Perhaps the one productivity principle that ought to mark out great leaders is the time and space they give to review and reflection. It’s easy to get so bogged down in achieving and ticking off tasks and goals, that we lose the big picture. I carry out a Weekly Review (usually on a Friday morning) to check my progress and to plan for the future. If my strategy or momentum needs adjusting, then this is the time I will pick it up. Michael also includes a Weekend Optimiser to ensure you make the most of your rest time too. From the fourth quarter of 2018, the Weekly Review and Weekend Optimiser will be amalgamated into the Weekly Preview, which has been optimised and edited. I have used the new iteration already and can confirm it provides even better focus.
I also carry out the Quarterly Review included in the Planner, which gives yet another big picture review.
The concept of an Ideal Week helps me to be proactive, ensuring that I plan for my ministry and carry it out on purpose, rather than simply reacting to the demands of others. The Ideal Week begins with the end in mind. It helps you to budget and plan your time. As you can see from the photo, I put time blocks in for all the tasks I have to complete each week, like preaching and meeting preparation, visitation, meetings, administration and programme. The Ideal Week helps me to achieve what matters most each week. I have a digital calendar with appointments for each time block, so that if and when I need to move tasks around (which happens most weeks to one degree or another) I don’t suddenly forget to get an important task done, because I can move it from one time slot to another.
In my next post, I’ll show you a little more how the Full Focus Planner works in my situation.
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